FOR AUTHORS: (a) Publishing Policy (b) Submission Guidelines (c) Peer Referee Process (d) International Award (e) Publishing Agreement


Guidelines for submitting your completed paper to the journal for publication...

About the Submission Process

Registration in the Book Conference gives participants the opportunity to publish in an academic journal. Presenters have the option to submit their papers for consideration by the journal to the International Journal of the Book anytime before the conference and up to one month after the conference. Papers submitted for publication will be fully refereed. The publication decision is based on the referees’ reports.

To submit a paper to the journal at least one author of each paper must be registered to attend the conference (to a maximum of one paper per registered author—which means, for instance, that two registered authors may submit two jointly authored papers). For those unable to attend the conference in person, a virtual registration is available. A virtual registration allows you to join the conference community in the following ways:

  • * Your conference proposal will be listed in the Session Descriptions of the conference. Acceptance of a conference proposal for a virtual participant is based on the same criteria as that for an attending participant.
  • You can submit a paper to the International Journal of the Book.
  • Your journal paper submission will be refereed by conference participants and you will in turn referee paper submissions of other conference participants.
  • If accepted, your paper will be published in the same volume as conference participants from the same year. You will also have online access to all papers published in the journal.
  • You will receive the community newsletter.

All registered participants will be given online access to all papers published in the journal from the time of registration until one year after the end date of the conference.

Papers are published continuously to the journal’s online bookstore, as soon as the publication process is completed for each paper (and that can be any time before the conference, and continues after the conference as papers are refereed).

It is possible to attend and present at the conference without submitting or publishing a formal written paper if you choose not to do so.

Author Guidelines—preparing your paper

Formatting Requirements:
  • We require presenters to use our CGCreator Microsoft Word Template which can be downloaded here.
    We are not able to accept papers that have not used the template.
  • Papers should be approximately 2,000-5,000 words in length. They should be written as continuous expository narrative in a chapter or article style - not as lists of points or a PowerPoint presentation.
  • Please remember that the papers are to be published in a fully refereed academic journal. This means that the style and structure of your text should be relatively formal. For instance, you should not submit a verbatim transcript of your oral presentation, such as 'Today I want to speak to you about ...'.
  • Authors are responsible for the accuracy of citations, quotations, diagrams, tables and maps.
  • You may use any referencing style you choose, as long as you use it consistently and to the appropriate standards.
  • Spelling can vary according to national usage, but should be internally consistent.
  • Papers should be thoroughly checked and proof-read before submission, both by the author and a critical editorial friend – after you have submitted your paper you are unable to make any changes to it during the refereeing process.
  • Papers will be assessed by referees against ten criteria - or fewer if some criteria do not apply to a particular kind of paper (see the Peer Review Process).
Illustration/Electronic Artwork Guidelines:
  • Figures and images must be clear and easy to view. We cannot improve the quality of images.
  • Figures and tables need to be placed where they are to appear in the text. If preferred, you can also place images and tables at the end of your paper.
  • Please refrain from using Word Drawing objects. Instead use images imported from a drawing program. Word Drawing objects will not be rendered in the typeset version.
Keyword Guidelines:
  • Keywords are extremely important in search engine rankings. To achieve better exposure for your paper, please make sure your keywords are clear and accurate.
Resubmission Policy:
  • If your paper has been rejected we will allow a maximum of TWO further resubmissions until TWO months prior to the anticipated publication date.

Editorial Quality

The refereeing process for publication in the journal is a rigorous measure of the quality of content. Authors are expected to revise to the standards required of the more negative of the referee reports they receive. For instance, if one referee recommends 'resubmit with major revisions' and another 'resubmit with minor revisions', the author is expected to resubmit with major revisions.

Furthermore, some papers may have excellent content, but may be poorly expressed in English—in the case, for instance, of authors whose first language is not English. When we receive a negative response from a referee to Criterion 10, 'Quality of Communication', we may request a complete rewrite regardless of the overall score.

The Submission Process—how and where to submit your paper for publication

Final papers can now be submitted to Common Ground using our online conference and paper management system "CGPublisher". To upload your paper to our system please view the instructions in the CGPublisher Guide at this link.

  • If you do not know your login details you can reset them at CGPublisher. Click on the “Forgotten Password” button and follow the prompts. A new password will be emailed to you.

The Publication Process

The publication process is as follows:

  1. Submit a presentation proposal to the conference (in-person or virtual) before the next deadline.
  2. If your proposal is accepted by the conference advisory team, complete your registration as an in-person or virtual participant. You may submit your paper to the journal anytime between registration and one calendar month after the closing date of the conference.
  3. Once your paper is received, it is verified against template and submission requirements. Your identity and contact details are then removed and the paper is matched to two appropriate referees and sent for review. You can view the status of your paper at any time by logging into your CGPublisher account at
  4. When referee reports are uploaded, you will be notified by email and provided with a link to view the reports (after the referees' identities have been removed).
  5. You will then be asked to accept the Publishing Agreement and submit a revised final copy of your paper.
  6. Your paper will be typeset and the proofs sent to you for final approval before publication.
  7. Papers are published continuously in the online bookstore. Registered conference participants will be given online access to the journal from the time of registration until one year after the conference end date. Individual papers will also be available for purchase from the journal’s bookstore.

Submission Timeline

    For information on submission timelines, please check the website of the conference/symposium that you are associated with at and check the Submission Timeline link for the current submission timeline.

Please direct all enquiries to: